Over 5 years in Executive Assistant roles, with strong remote work experience.
Skills
Expertise in calendar management and prioritizing high-level tasks for executives.
Proficient in communication and collaboration tools like Slack, Zoom, and Google Workspace.
Excellent verbal and written communication skills for liaising with stakeholders and clients.
Personal Attributes
Professional, discreet, and maintains confidentiality in handling sensitive matters.
Adaptable and proactive in managing ad hoc tasks in a dynamic remote work environment.
Tasks of an Executive Assistant
Calendar and Travel Management
Organize and coordinate the executive’s calendar to optimize time and ensure conflict-free scheduling.
Plan and manage travel logistics, including remote booking of flights, hotels, and transport, enabling seamless travel for executives.
Meeting and Stakeholder Coordination
Schedule and prepare agendas for virtual meetings, record minutes, and follow up on action items to ensure productive outcomes.
Act as the primary liaison between executives and stakeholders, facilitating clear communication and relationship management.
Expense and Document Management
Monitor and track expenses, ensuring timely submission of receipts and financial reports.
Maintain organized digital records of documents, presentations, and reports for quick and easy access.
Research and Event Planning
Conduct research on business-related topics, such as market trends or competitor analysis, to provide insights for informed decision-making.
Plan and coordinate virtual events, webinars, and conferences to ensure smooth execution and engagement.
Administrative and Personal Support
Support CRM maintenance, monitor social media interactions for business presence, and assist with data entry and email correspondence.
Provide personal support, such as scheduling appointments or managing personal projects, to help maintain a healthy work-life balance for the executive.
